Foundation is a B2B content marketing agency that helps ambitious SaaS and enterprise companies achieve their goals through strategy, content, and distribution. We build full-funnel content marketing systems that drive growth, establish category leadership, and generate qualified pipeline for revenue teams.
We work with some of the most exciting names in B2B, bringing together strategists, creators, and marketers to build modern go-to-market engines. Our remote team values deep focus, strong communication, and measurable impact in everything we do.
We’re looking for a highly organized and proactive Executive Assistant to support our VP of Strategy. This role is central to helping our VP focus on what matters most: advancing our company’s strategic priorities. You’ll manage calendars, coordinate meetings, streamline communications, and ensure decisions lead to action. You’ll be the right hand that keeps the VP and by extension, the Strategy team operating smoothly and efficiently.
Key Responsibilities:
- Maintain an accurate and detailed calendar and inbox for the VP of Strategy. Manage scheduling requests, proactively resolve conflicts, and communicate changes.
- Serve as a strategic right-hand to the VP of Strategy by ensuring their time is focused on the highest-leverage priorities.
- Manage conflicting demands and ensure projects, requests, and tasks are followed through to completion with urgency and precision.
- Track the VP’s tasks and projects to ensure prioritization against deadlines and organizational priorities.
- Prep for all VP 1:1s and document key notes and follow-ups.
- Organize internal and external meetings, ensuring agendas, logistics, and pre-reads are ready in advance.
- Own administrative functions with high attention to detail including inbox triage, report preparation, task tracking, and document organization.
- Manage all travel scheduling and arrangements.
- Work with other executive assistants across the organization to ensure smooth coordination.
- Handle sensitive matters with professionalism, sound judgment, and confidentiality.
- Conduct preliminary research and draft materials on a variety of topics, such as: Research to support business planning and strategy development.
- Perform other duties that align with the goals of the VP of Strategy.
Success Looks Like
- ≥90% of the VP’s calendar time aligned with strategic priorities (reviewed quarterly).
- 100% of VP-led meetings have agendas sent ≥24 hours before and notes/action items shared within 24 hours.
- ≥95% of VP action items tracked in ClickUp and updated on time.
- Internal and external communications triaged within 1 business day, with 90%+ stakeholder satisfaction on clarity and timeliness.
- ≥90% of VP-sponsored initiatives delivered on time, with reminders and escalations logged.
- VP inbox triaged daily with ≤10 unreviewed actionable emails.
Who We’re Looking For...
- 2+ years as an Executive Assistant or similar role supporting senior leaders (VP, C-suite).
- Excellent organizational skills and attention to detail.
- Strong interpersonal skills and ability to collaborate across teams and with high-profile external stakeholders.
- Comfort working in a fast-paced, sometimes unpredictable environment.
- Strong written and verbal communication skills.Know how to write clear, concise notes and emails.
- Analytical and problem-solving skills.
- High integrity and judgment in handling confidential information.
- Experience supporting leaders in strategy, consulting, or high-growth companies.
- Comfortable with Google Workspace, ClickUp (or similar), Slack, and Zoom.
- Skilled in preparing slides and briefing materials.
- Background in B2B marketing, SaaS, or digital services.
- Familiarity with Foundation’s offerings (content strategy, editorial, distribution, paid media).
Position Details
- Full-time (Monday to Friday, ~40 hours/week).
- Remote – open to Canada (employee) or global contractors
Immediate benefits:
TECH BUDGET
We will give you a budget to buy the gadgets and tech you need to execute.
Note: This benefit is available to residents of Canada only.
100% REMOTE
Flexible work environment—we expect you to work hard, but give you the freedom to do it in your preferred setting.
ALL NATIONAL HOLIDAYS
We offer time off for all National Holidays. Whether you’re living in Canada, US, Australia or Japan — you’ll get those days off.
Benefits after three months:
PAID TIME OFF
Two weeks minimum paid vacation days.
WELLNESS & FITNESS COVERAGE
We cover all team members’ costs for gym or yoga memberships. You have to keep the mind right to keep the grind right.
Note: This benefit is available to residents of Canada only.
EDUCATION REIMBURSEMENT
Learning is very important in our culture! We offer a monthly stipend to encourage you to buy books, listen to webinars and purchase materials that will help you grow professionally and personally.
COMPETITIVE MEDICAL & DENTAL BENEFITS
We offer a competitive dental and healthcare benefits plan for colleagues and their families.
Note: This benefit is available to residents of Canada only.
HOW TO APPLY:
As part of your application, please complete the Culture Index survey. This must be submitted to be considered for the role.
Once completed, please follow this link to submit your application form for the position.